Creating your Student Dossier


For using student facilities, it is necessary to first create your student Dossier at the Embassy. 

Below you will find the documents you would require for creating a Dossier:

  • A filled out copy of application form No. 401.
  • Certificate of registration at the university where the student is studying, including the year of his/her enrollment at the university and their exact study program.(This document should also consist of a transcript grades for every year of study as well as the certificate of the last obtained diploma/degree at the establishment)
  • 2 photocopies of all the filled out pages of the applicant’s passport, including the date of last departure from Iran.
  • Abiding by the regulations of Public Service (i.e. holding a Conscription Termination card, document of exemption of or deferral due to full-time studies)
  • (In applicable) A photocopy of the spouse’s passport as well as children, and the respective residency documents.
  • A certificate approving a legitimate departure from Iran, (in case the date of first departure from Iran has not been indicated in the applicant’s passport)
  • 2 photocopies of the applicant’s Dutch Student residence permit* card and his/her University Student ID card.
  • 2 photocopies of the applicant’s entire Iranian Birth Certificate (Shenasname).
  • (In applicable) 2 photocopies of the applicant’s spouse and children’s Iranian Birth Certificates (Shenasname) is also necessary.
  • Two 3x4cm ID photos taken within the past six month, (Including a full face, front view, white background, open eyes, without a hat, glasses or neck scarves, with the exception of headscarves(hijab for women)). [The individual’s personal details must be inscribed on the back of every piece of photo]
  • (In case the student is a Scholar) A photocopy of their recommendation letters and approval letters.

Required documents for those studying Medicine and related studies

  •  A filled out copy of application form No. 401.
  • Certificate of registration at the university where the student is studying, including the year of his/her enrollment at the university and their exact study program.(This document should also consist of a transcript grades for every year of study as well as the certificate of the last obtained diploma/degree at the establishment)
  • 2 photocopies of all the filled out pages of the applicant’s passport, including page with the date of last departure from Iran.
  • Abiding by the regulations of Military Service (i.e. holding a Conscription Termination card, document of exemption of or deferral due to full-time studies)
  • (If applicable ) A photocopy of the spouse’s passport as well as children (if any), and the respective residency documents.
  • A certificate approving a legitimate departure from Iran, (in case the date of first departure from Iran has not been indicated in the applicant’s passport)
  • Photocopy of the applicant’s Dutch Student residence permit* card and his/her University Student ID card.
  • 2 photocopies of the applicant’s entire Iranian Birth Certificate (Shenasname).
  • (In case of being married), also 2 photocopies of the applicant’s spouse and possible children’s Iranian Birth Certificates (Shenasname) is also necessary.
  • Two 3x4cm passport photos taken within the past six month, (Including a full face, front view, white background, open eyes, without a hat, glasses or neck scarves, with the exception of headscarves(hijab for women)). [The individual’s personal details must be inscribed on the back of every piece of photo]
  • (In case the student is a Scholar) A photocopy of their recommendation letters or approval letters from the Ministry of Health and Medical Education.

PhD Students and those at the level of specializing, who don’t possess a student (academic) residence permit, are obliged to provide the necessary pledges of returning to the country. To accomplish this, the student should have their parent or legal representative, contact the student affairs department of the Ministry of Health and Medical Education.
Please make sure that you have carefully gone through all the requirements and deliverables before applying for your Student Dossier.

NOTE: The documents submitted by student will be transferred to the respective ministries, via the MFA, and upon approval, the student will be entitled to the benefits of student facilities thereby provided.